Main Settings (Knowledge Directory Preferences)

Use this page to specify how the Knowledge Directory displays documents and subfolders.

If you have a large collection of documents, you can improve browsing performance by choosing Search as your browsing source (described in Step 7).

In Knowledge Directory Preferences, specify the information you want to display in the Knowledge Directory and the layout of that information:

1. In the Subfolder Description Type list, choose the type of subfolder description to display in the Knowledge Directory:

• Choose none to display no subfolder description.

• Choose abbreviated to display only the first 100 characters of the folder description.

• Choose full to display the full subfolder description.

2. In the Maximum number of subfolders to display list, choose the number of subfolders to display under the current folder.

3. In the Number of subfolder columns list, choose a number of columns to display subfolders. Documents are always displayed in a single column.

4. In the Number of documents to show per page box, type a number.

5. In the Document Description type list, choose the type of document description to display in the Knowledge Directory:

• Choose none to display no document description.

• Choose abbreviated to display only the first 100 characters of the description.

• Choose full to display the full document description.

6. In the Related Resources placement list, choose the desired placement, relative to folders and documents: Left, Right, Top, or Bottom.

7. In the Browsing Source list, choose the source of the folder information that displays when browsing the Knowledge Directory:

• Choose Search to use the portal Search Service to generate the list of folder contents.

• Choose Database to query the portal database.

8. In the Default Document Submission Content Type list, choose the default Document Type, which is used when you submit a document that is not mapped to any content type. If you do not want to specify a default, choose None. For more information on content types, click here.

In Browsing Column Properties:

1. To add a property, click Add Property. New properties are added to the end of the Browsing Column Properties list. After you add a property, you can change its type by choosing a property type from the list.

2. To delete properties, select the properties you want to delete and click .

3. To change the order in which properties display when browsing the Knowledge Directory, select the properties you want to reorder and click the buttons to move the properties up or down. The order in which properties appear on this page is the order in which they appear in the Knowledge Directory.

Note: Only numeric and date properties can be selected as custom column properties in Browse Mode.

• To display the page associated with this help topic:

1. Click Administration.
2. In the Select Utility drop-down list, click Knowledge Directory Preferences.